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Best practice for public spaces

Topic created · 2 Posts · 17 Views
  • USERS GoFAST-Entreprise

    I've been hoping for some documentation about how to use the Public space(s) in version 4+. We still have the Public userlist- ok.

    I remember I created our one and only second-level public space (i.e. directly under _Public). At that point in time I also created and afterwards deleted another public space. So now

    • What could be a good reason to have more than one public space, i.e. what would be a use case to have \_Public\_Level1 and \_Public\_LevelA?
    • What could be a good reason to have a subspace of a public space (\_Public\_Level1\_Level2), i.e. what would be a use case?
    • I think since version 4, when I multifile into our public space, my options are only to multifile into the space's root folder, or into the Template folder. Is that a bug or a feature? I always have to move the documents one folder level at a time afterwards
    1
  • Consultant Admin Team

    Hello @aclassen,

    Thank you for sharing your questions on our forums. Here are the answers to each of your questions:

    • I've been hoping for some documentation about how to use the Public space(s) in version 4+. We still have the Public userlist- ok.

    Answer: We will verify that the online documentation in English is up to date. If needed, we will complete as soon as possible.

    • What could be a good reason to have more than one public space, i.e. what would be a use case to have _Public_Level1 and _Public_LevelA?

    AND

    • What could be a good reason to have a subspace of a public space (_Public_Level1_Level2), i.e. what would be a use case?

    Answer: It is mainly a question of organizing the classification of documents and having a better understanding of this classification via email notifications (we see in which public space the documents are added/updated.

    Also, to integrate GoFAST with an Intranet, it is a question of selecting the public space or spaces which are linked in order to automatically publish the documents which are deposited there on the Intranet. This is a use case implemented by some of the customers, such as the Department of Haute-Savoie and the University of Le Mans.

    • I think since version 4, when I multifile into our public space, my options are only to multifile into the space's root folder, or into the Template folder. Is that a bug or a feature? I always have to move the documents one folder level at a time afterwards

    Answer: Normally you can drop/multifile documents only in a subspace or folder that is in that subspace (eg _Public_Level1\folderA ) and not "at the root" of Public. Could you please open a ticket about this, for our team to check?

    Thanks and have a great day.

    2
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