Best practice for public spaces
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I've been hoping for some documentation about how to use the Public space(s) in version 4+. We still have the Public userlist- ok.
I remember I created our one and only second-level public space (i.e. directly under _Public). At that point in time I also created and afterwards deleted another public space. So now
- What could be a good reason to have more than one public space, i.e. what would be a use case to have \_Public\_Level1 and \_Public\_LevelA?
- What could be a good reason to have a subspace of a public space (\_Public\_Level1\_Level2), i.e. what would be a use case?
- I think since version 4, when I multifile into our public space, my options are only to multifile into the space's root folder, or into the Template folder. Is that a bug or a feature? I always have to move the documents one folder level at a time afterwards
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Hello @aclassen,
Thank you for sharing your questions on our forums. Here are the answers to each of your questions:
- I've been hoping for some documentation about how to use the Public space(s) in version 4+. We still have the Public userlist- ok.
Answer: We will verify that the online documentation in English is up to date. If needed, we will complete as soon as possible.
- What could be a good reason to have more than one public space, i.e. what would be a use case to have _Public_Level1 and _Public_LevelA?
AND
- What could be a good reason to have a subspace of a public space (_Public_Level1_Level2), i.e. what would be a use case?
Answer: It is mainly a question of organizing the classification of documents and having a better understanding of this classification via email notifications (we see in which public space the documents are added/updated.
Also, to integrate GoFAST with an Intranet, it is a question of selecting the public space or spaces which are linked in order to automatically publish the documents which are deposited there on the Intranet. This is a use case implemented by some of the customers, such as the Department of Haute-Savoie and the University of Le Mans.
- I think since version 4, when I multifile into our public space, my options are only to multifile into the space's root folder, or into the Template folder. Is that a bug or a feature? I always have to move the documents one folder level at a time afterwards
Answer: Normally you can drop/multifile documents only in a subspace or folder that is in that subspace (eg _Public_Level1\folderA ) and not "at the root" of Public. Could you please open a ticket about this, for our team to check?
Thanks and have a great day.
