@aclassen said in Sharing document downloads per email:

or have a way to at least download a number of documents that all need to be forwarded together as a zip file or so

In GoFAST 4.1 you have multiple new zip functionalities :

ability to create a zip directly on GoFAST based on several files selected on the GoFAST File Brower ability to mail a link to a zip based on several files selected on the GoFAST File Brower (Share by email) same for the cart function

Best,

Hello there,

Indeed you need to pass a ticket session for the request to be authorized.

You have to append the query string &alf_ticket={{TICKET}} to the request endpoint.

The simpler to generate a session ticket for a user would be to call the alfresco login endpoint :

curl 'http://localhost:8080/alfresco/s/api/login?u=USERNAME&pw=PASSWORD'

and it should return you the ticket.

Bonjour @Hamama-Assadi ,

Merci de vous avoir partagé cette demande d'évolution .

Dans le cadre de travail collaboratif, il est important qu'un participant puisse suivre l'avancement de la carte.

C'est dans cette logique que les utilisateurs continuent de recevoir les notifications quand bien même ils ont réalisé leurs tâches .

Cordialement,

Abrakia Abasse

Hello @aclassen,

Thank you for sharing your questions on our forums. Here are the answers to each of your questions:

I've been hoping for some documentation about how to use the Public space(s) in version 4+. We still have the Public userlist- ok.

Answer: We will verify that the online documentation in English is up to date. If needed, we will complete as soon as possible.

What could be a good reason to have more than one public space, i.e. what would be a use case to have _Public_Level1 and _Public_LevelA?

AND

What could be a good reason to have a subspace of a public space (_Public_Level1_Level2), i.e. what would be a use case?

Answer: It is mainly a question of organizing the classification of documents and having a better understanding of this classification via email notifications (we see in which public space the documents are added/updated.

Also, to integrate GoFAST with an Intranet, it is a question of selecting the public space or spaces which are linked in order to automatically publish the documents which are deposited there on the Intranet. This is a use case implemented by some of the customers, such as the Department of Haute-Savoie and the University of Le Mans.

I think since version 4, when I multifile into our public space, my options are only to multifile into the space's root folder, or into the Template folder. Is that a bug or a feature? I always have to move the documents one folder level at a time afterwards

Answer: Normally you can drop/multifile documents only in a subspace or folder that is in that subspace (eg _Public_Level1\folderA ) and not "at the root" of Public. Could you please open a ticket about this, for our team to check?

Thanks and have a great day.

Hello @edijon ,

We recorded a new Jira with your request GoFAST-9028.

We are talking about the changes in the standard workflow so we need some votes to know if this kind of modification is relevant for the majority of our users.

Best regards,
Yelena Yevtykhova

@Axel-P - I am in favour of that one,

One workaround for this could also be to either A. give a task step (validation) to a group of users /userlist, and if one of them validates, it is good,
Or - B., same as A., you add somebody (like yourself) (temporarily) to the userlist after the workflow has already started.

Does that invalidate the validation or signature process?
I would say no, In the end, if for example a signature is required, the question if anybody accepts the signature goes beyond the actual workflow; if the validation by somebody stepping in, is accepted by the person doing the signature, depends on the process and the reality of the organisation using the process.

Hello @edijon,

Thank you for your suggestion.

The feature you mentioned in your request is a different topic. So, we recorded in our Jira system GoFAST-9016.

Best regards,
Yelena Yevtykhova

Hello @aclassen ,

Actually, there is no way to configure this delay, i created an improvement with the reference GOFAST-8756.

Thank you for your contribution to the forum.

Alexis

@aclassen Thank you !

@aclassen Dear Andrea, For the audit trail, i wonder if it would not be good to have more information available.

For the user view, perhaps also, but yes this could raised privacy concerns. However a document in a space 'belongs' to all the member of that space, therefore one can argue that all must see with whom (external) it has been shared.

Warm regards,

Bonjour @MMEDIAVILLA ,

Milles excuses pour ce temps de réponse.

Nous avons répertorié cette demande si pertinente sous le n° de jira : GOFAST-7870.
Pour l'instant, nous devons trouver "un client sponsor "car cette évolution demande un changement assez important dans le système de gestion des filtres.
Je vous remercie

Cordialement, Abrakia Abasse

For you to know our first customer (2300p.) back in 2012 choose GoFAST to manage a large IT project, the migration of a new version of an ERP, 1 millions€ project, 2 years duration, 60 staffs (internal+external). Back then they needed a DMS (versionning, fast search ...) to manage all requirements, plannings, documentation, minute notes, ... all securely accessed internally and externally with stakeholders (IT consulting firms).

Since then GoFAST has been used by almost all our IT customers department at least for document sharing+collaboration, including the French Ministry of Finance for the CHORUS project, which is the ERP of French State, one of the largest and most critical software in France.

For that purpose (DMS) a project has to have at least a 'Group' collaborative space in GoFAST. If you want to share some project files with your customer and/or external parties, you will have also create a 'Extranet' collaborative space. Remember that a single document can be shared in 2 collaborative spaces, very unique feature of GoFAST.

On top of project repository in GoFAST there is a lot more that can be done :

Manage a project with KANBAN card (see screenshot)

Use workflows for a project (for example, review the business requirement, get the approval from management, ...)

Use project space template (GoFAST v4.1) where a collaborative space is having always the same structure (templates, sub-directories, ...)

Integrate a project management tool (i.e. JIRA, OpenProject, ...) with GoFAST

@Sylvain-Roux thanks!

The new standard workflow are great and we are happy that you appreciate it.

Changing an actor while the process is executed has already been done for some customers and their specific workflow, but it is not a small development, i think we would need a customer ordering it.

Otherwise your workaround by using userlists in workflows is referenced in our roadmap GOFAST-5347 currently for GoFAST 4.1 (T1 2022)

Have a nice end of week,

@aclassen Hello,

Normally, as a space admin, it is possible to delete any folder from the space, even if there are documents inside.

Can you create a ticket with the file concerned and who is the user concerned ? We will try to find out where the problem comes from.

If you have any other questions, please let me know.

Sonia

Hello @classen,

Thank you for suggesting this idea. I opened a ticket internally GoFAST-7217 to improve this feature.

Best regards,
Yelena Yevtykhova