@Sylvain-Roux thanks!

The new standard workflow are great and we are happy that you appreciate it.

Changing an actor while the process is executed has already been done for some customers and their specific workflow, but it is not a small development, i think we would need a customer ordering it.

Otherwise your workaround by using userlists in workflows is referenced in our roadmap GOFAST-5347 currently for GoFAST 4.1 (T1 2022)

Have a nice end of week,

@aclassen Hello,

Normally, as a space admin, it is possible to delete any folder from the space, even if there are documents inside.

Can you create a ticket with the file concerned and who is the user concerned ? We will try to find out where the problem comes from.

If you have any other questions, please let me know.

Sonia

Hello @classen,

Thank you for suggesting this idea. I opened a ticket internally GoFAST-7217 to improve this feature.

Best regards,
Yelena Yevtykhova

Yes, we have thought about using that notification as well, but we would need something permanently accessible (people often ignore the details of such a notification).

It would be enough to have the text in a / reffered to in a permanently pinned "blog post" or "web page" or "document" for all users

I am at a loss where to put it, though. Under _PUBLIC is the obvious solution for internal users, but how / where do you ensure that all Extranet users can access it? I thought is would fit nicely directly into the _Extranet space where everybody has read access, but I cannot multifile it there it seems. I would not like to create a special space for this

Hello Andrea,

Until we correct the problem, you can access the editing form by adding "edit" after the number of the page, eg. https://gofast.ceo-vision.com/node/14139/edit.

I opened a ticket internally to correct this problem as soon as possible.

We will get back to you when this problem is corrected.

Ethan Pannekoucke

@aclassen if the test is successful with INSA-Lyon, of course we can install it on your GoFAST or in parallel in you prefer

Hello @aclassen,

Good news, thank you for your feedback !

Best,

I think it would be nice to discuss this in a short meeting

Hello @aclassen ,

You can change a user's landing page on GoFAST. You can do it in GoFAST Configuration: Administration-GoFAST-Configuration-General (see the screenshots).

You can replace Activity by Dashboard in Content/Node and you save this configuration.

Capture for EMCDDA.PNG

Have a nice day,
Yelena

I changed the synch filter so the users are not fetched

Hello @aclassen ,

This option is interesting in the case the organization has very open vision about the management of access rights on GoFAST platform. For example, we can have this situation in some organizations with strong representation of researchers. They have often many small collaborative projects with other internal or external colleagues and it’s important for them to be able to create fastly Group/Extranet space of second level and add user and not have to wait Administrator of first level gives access each time.
If this option is activated, the system of notifications is planned to notify super administrators, administrators of spaces some spaces are not active for a long period of time (no actions with files in the spaces) , spaces can be removed from platform.

Have a nice day,
Yelena

Dear @aclassen ,

Actually in GoFAST platform, Space Administrator and Space Contributor can modify/update the file templates.
For the next version, only space administrator will be able to update the file templates.

Have a nice day,
Yelena Yevtykhova

@aclassen yes it seems that there is a specific problem for chat rooms in Public subspace. The IT team will look at it this afternoon don't worry

Hello @aclassen and thank you for your question.

Space home page: Currently there is no standard home page for a Collaborative Space (by default it's ampty).
You can create a "wiki" page shared between the administrators of the various Spaces so that they can copy the content and paste it on the home tab of the Spaces they manage.

The main home page: by default, the activity thread is displayed. However, if necessary we can set up a "Dashboard" page for you. For the moment, this page is the same for all users (the types of "blocks"), but the information and content that are displayed in the blocks depend of course on the access rights of the users. Eg: everyone will have the "Tasks / Processes" block, but the tasks displayed will be different depending on the user.

Yours,
Olga

Hello @aclassen,

Thanks for your question.
The management of rights on Public Spaces has been changed recently: now, to contribute in a public space, you must be a member of the list "Public". You will find it in the directory of user lists.
Maybe we need to update this part of the documentation, I'll check.

Best regards,

Hello @aclassen ,

I confirm you that Display Blog messages in Feed Activity stream filters means News or Memos on dashboard. The memos are public.

I think, we can unify the terms in English, thank you for your suggestion.

Have a nice day,
Yelena Yevtykhova

I thought I had given a further reply already - sorry for the delay.

We do use other entry points - at the moment one, but there are supposed to be more. For the one in question already used, a logout works

We have several ways for digital signatures with GoFAST :

the easiest one if to use Acrobat or Foxit directly in GoFAST https://gofast-docs.readthedocs.io/en/latest/docs-gofast-users/doc-gofast-utilisation-avancee.html#signature-electronique-unitaire-des-pdf (don't know why the title is in French) for mutiple signature at the same time you can you Xolidosign we plan also to connect GoFAST to Yousign in late summer (https://yousign.com/), Yousign is an european competitor to Docusign stamp signature directly in GoFAST (additional module) : GoFAST adds a stamp directly in the PDF (usually in a workflow)

Obliviously all those signatures mechanisms are generally used in conjunction of a GoFAST workflow process, where different actors give approval and signoff.

For Records management (which is more pre-archiving), we will produce a small documentation in the next weeks. Basically you can assign a "Duration Date" to a GoFAST category (i.e Invoice). The documents with this category will be in Read Only State. When reaching this Duration date, the document will be either deleted or transferred to a legal Record Management Systems for Long-term archiving.

Please note that to our knowledge there are no European Regulations about Legal Record Management. In the U.S it is regulated by Dept. of Defense DOD 5015.02, in France NF Z42-013 (ISO 14641-1) and the ISO 15489.

In France, the French State has developed a important Legal Record Management application, Vitam https://www.programmevitam.fr/pages/english/pres_english/

I hope this will answer your questions